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Kids Academy website (LMS)

Account management

How to set up an account

1 If you have an existing Clever account, you can use it to create an account with Kids Academy.

Click Log in with Clever, follow the instructions in Clever and complete the form suggested by Kids Academy system. Your account will be set up automatically. Classes and students from Clever will be imported in your Kids Academy account.

2 If you do not have an existing Clever account, you can sign up for Kids Academy account here. Then log in to your Kids Academy account here.

Note: You can invite your school or district colleagues by clicking Add new user in the Manage users tab of the School section.

How to reset password

If you forgot your password, use this link and follow the instructions.

Roles are sets of permissions that are granted to your account upon its creation and define your experience when using Kids Academy. There are 4 major roles that can be assigned to your account:

School Administrator - is a super-user role that allows adding new accounts (both teachers’ and students’), manage existing ones, create and modify classes and curriculas, view reports and learning materials, purchase subscription plans.

District Administrator - is a super-user role similar to School Administrator, but on a District level. That means that it retains the same permissions for all schools associated with the same district.

Please note: Administrator roles have unlimited access to your Kids Academy account and should only be granted to people you trust. Do not give Admin access to anyone outside your organization.

School Teacher - is a role that allows to manage students, create and modify classes and curricula, view reports and learning materials.

Student - is a role that is assigned to children and allows access only to the application.

Working with Students

How to add and manage students

In the Students section, you can see the list of your students (note: Admins will see all the students in the school/district account, Teachers will only see the student accounts associated with them). You can search for a student by typing their name or sort them by grades or status (Active/Inactive*).

* Inactive students can’t use the apps and are not counted towards your license limits but you can see their historic reports. They can be activated at any point.

How to add students

There are 3 ways to create Student accounts in Kids Academy.

1 Automatically import from your Student Information System (SIS) via Clever.

a) To enable data sync with Clever your school or district administrator needs to set up sharing permissions via Clever Secure Sync. Read more here. Once set up, our integration with Clever will automatically keep your student lists, teacher profiles, classes, and teacher/student associations up to date at all times.

b) Teachers can use Clever SSO (Single Sign-On) to import their students. All you need to do is Log in via Clever and your student list will be imported automatically. However, this will only function as one-time import and will not keep your student list up to date automatically, you need to use Secure Sync for that.

Note: If you don’t have Clever yet, but would like to start using it to sync your data with Kids Academy, please contact us. Clever is 100% free for schools and districts.

2 Create and upload a .CSV list with the following column headers: First Name, Last Name, Grade, Parent email (optional), Notes (optional).

If you have a .csv list of students, please, contact us via info@kidsacademy.mobi and we will help you to upload it.

3 You can add new students manually.

In the Students section follow these steps:

1 Click +Add a New Student.

2 Fill out the student’s profile (required fields are marked with an asterisk *).

3 Click on the silhouette to upload a photo.

4 Click Save when the profile is ready.

Note: Parent’s email and notes are for your reference only and will not be visible to students.

How to edit a student’s profile

In the Students section follow these steps:

1 Click the icon to edit the students’ information. Here you can change their names, grades, photos, parents’ emails and notes.

2 Click Save.

How to remove a student

In the Students section follow these steps:

1 Tick the students you would like to remove.

2 Click Remove students in the bottom right corner.

3 Confirm the removal.

Note: Once you have deleted a student, you removed them from the system forever. It will also remove all stats for the student from the Reports section. If you want to temporarily suspend a student’s profile - deactivate it instead.

How to remove a student from a class

In the Classes section follow these steps:

1 Choose a class from the list.

2 Go to the Manage Students tab.

3 Tick the students you would like to remove from the class.

4 Click Remove Students in the bottom right corner.

5 Confirm the removal.

Note: The student has been removed from the class, but they will stay in our system. The data on these students will be changed in Reports.

You can add them to the class again. For that, see ‘How to enroll students in a class’.

How to deactivate a student in the system

Inactive students can’t use the apps and are not counted towards your license limits but you can see their historic reports. Students can be activated or deactivated at any point by Admin users.

In the Students section follow these steps:

1 Tick the students you would like to deactivate.

2 Click Deactivate students in the bottom right corner.

You are not charged for deactivated students and they are not counted towards your license limit.

How to activate a student

In the Students section follow these steps:

1 Tick the students you would like to activate.

2 Click Activate students.

Note: Student’s status will be updated in the Status column. An active student will be able to log into Kids Academy mobile application at any time.

Kids Academy Login Badges

Kids Academy login badges offer a quick and easy way for students and teachers to log into Kids Academy mobile apps. Students don’t need to remember any logins or passwords - they can simply scan a badge and get straight to their account.

To log in with a badge tap on the Badge Login button in the app and put the badge in front of the device camera.

How to generate login badges for students

In the Students section follow these steps:

1 Tick one or more students you would like to generate login badges for.

2 Click Generate login badge in the bottom left corner.

3 The login badge will be downloaded to your computer. You can print them out and give to your students.

How to generate login badges for teachers

Teachers can log in to the apps with the same email/password combination as on the website. But for convenience, they might want to use Kids Academy login badges as well. To generate a teacher’s badge, go to your account settings and press Generate login badge.

How to enroll students in a class

Note: If you use Clever SSO (single sign-on) or Clever Secure Sync, classes will be created automatically and marked with Clever logo . Students in these classes are managed in your Student Information System and then synced via Сlever. You can create new classes and enroll students in them manually.

In the Students section follow these steps:

1 Tick the students you would like to enroll in the class.

2 Click Enroll in Class.

3 Choose the class you’d like students to enroll from the list of the available classes and click Enroll.

Now, the students are enrolled in the class.

You can also add students to the current class in the Classes section.

In the Classes section follow these steps:

1 Choose a class from the list.

2 Go to the Manage Students tab.

3 Click Enroll students and tick the students you’d like to add to the class.

4 Click Enroll in Class. The students will appear in the list of the enrolled students.

Working with Classes

Kids Academy Classes section overview

A Class is a combination of a learning plan or Curriculum and Students assigned to it. E.g., ‘Math Class Grade 1’ can contain all students assigned to study math according to Grade 1 curriculum.

Class = Curriculum + Students.

You can see and manage all of your classes in the Classes section.

There is a handy filter that lets you sort classes by grade or subject and a search bar in the upper right-hand corner.

How to create a new class

We create default classes based on all the ready-made curricula that we have in Kids Academy, so teachers only need to enroll students to start using them.

If you use Clever SSO (single sign-on) or Clever Secure Sync, your classes will be imported automatically and marked with the Clever logo . If we have matching curricula for the subjects of these classes, we will assign them automatically. You can edit or replace these curricula if needed.

In the Classes section follow these steps:

1 Click + Add New Class.

2 Enter the name and the grade of the class in Basic Settings. The optional description field is for your reference only. Click Next.

3 Click Assign Existing Curriculum. You can assign just one curriculum to one class at a time.

4 Choose one of the existing curricula, and click Assign (if you want to create a custom learning plan from scratch see ‘How to create a new curriculum’).

5 In this step, you can preview your curriculum and edit it if you want to change something (please note that the changes you make will affect all classes with this curriculum see ‘How to create a new curriculum’ for details).

If everything is fine, just click Next. The curriculum is assigned to the class.

6 Click Enroll Students button

7 Tick the students you want to assign to the class and click Enroll in Class.

8 Click Save. You will see the class appear in the list of classes.

How to delete a class in Kids Academy

In the Classes section follow these steps:

1 Choose the class in the Classes section

2 Click Delete Class in the bottom left corner.

3 Confirm the action.

Note: Remember that once you’ve deleted a class, there is no option to restore it.

Working with Curricula

How to create a new curriculum

You can create your own curricula from scratch using the library of over 3,000 expertly designed learning activities.

In the Curricula section follow these steps:

1 Click +Add a New Curriculum.

2 In Basic Settings, enter the name, select a grade and a subject. You can also add an optional description (the description is for your reference only and will not be visible to the students in the app).

3 Go to the Manage curriculum tab.

* Click to add units in Manage Curriculum tab.

* Click to add a chapter to the unit.

* Click to add a lesson to the chapter.

* Click to add activity to the lesson. You can add up to 5 activities to one lesson.

Note: To make it easier for you to find the activities you want to use in your curriculum you can add them to Favorites first. (See ‘How to add activities to Favorites’).

Add a unit, chapter, lesson or activity to the curriculum

In the Curricula section follow these steps:

1 Click on a curriculum you wish to edit.

2 Go to the Manage Curriculum tab.

3 To add a Unit, Chapter or Lesson or Activity click on the icon in the corresponding section of the curriculum.

4 Enter the name and the description of the unit and click Save.

Note: To make it easier for you to find the activities you want to use in your curriculum you can add them to Favorites first. (See ‘How to add activities to Favorites’).

How to edit a curriculum

In the Curricula section, tap on the icon of the curriculum, you wish to edit.

1 Change the Basic info: curriculum name, grade, subjects, and description if necessary.

2 Go to the Manage curriculum tab. The learning plan is fully editable i.e. you can add, edit or delete units, chapters, lessons, activities, and assessment or rearrange them.

In the screenshot below, you can see the main controls of the curriculum that allow you to customize your learning plan:

You can add and remove units, chapters, lessons, and activities, rearrange them any way you like as well as add assessments at any stage of the learning plan.

Note: The changes you make to the curriculum will apply to all the classes using it.

Add, edit, delete an assessment in the Curricula section

Assessment is a series of worksheets used to check how well students understood a topic or mastered a skill. You can add assessments while managing the curriculum to monitor students’ progress. You can add an assessment at any level of the curriculum: after any unit, chapter, lesson or even individual activity. There is also a final assessment of the whole curriculum.

How to add an assessment

In the Curricula section follow these steps:

1 Choose a curriculum from the list.

2 Go to the Manage Curriculum tab and choose the unit, chapter or lesson you want to be assessed.

3 Click the icon and choose Add assessment. Use the filter by grades and subjects or the search bar to make it easier to find the necessary tasks for the assessment.

4 Click Assign to appoint the activity for the assessment. Click Save.

Students will be offered to go through the assessment upon completing the Unit, Chapter or Lesson that you assigned it to.

How to edit an assessment

In the Curricula section follow these steps:

1 Choose a curriculum from the list.

2 Go to the Manage Curriculum tab and choose the unit, for which you want to change the assessment.

3 Click the icon and choose Edit assessment.

4 Add or delete the activity for the assessment. Click Save.

You can add as many activities for the assessment as you wish while adding or editing this assessment. In this step, you can also save activities in your Favorites for later use. (See ‘How to add activities to Favorites’).

How to remove an assessment

In the Curricula section follow these steps:

1 Choose a curriculum from the list.

2 Go to the Manage Curriculum tab.

3 Click the icon on the corresponding unit and choose Delete Assessment.

Note: Once you have removed the assessment, you cannot restore it. Removing an assessment will change the number of the assessments in the Dashboard section and the average score for the assessments in the Reports section.

How to add a final assessment

In the Curricula section follow these steps:

1 Choose a curriculum from the list.

2 In the Basic settings click Add Final Assessment.

3 Choose the worksheets for the assessment and click Assign. You can choose several activities for the assessment.

4 Click Save.

Students will be offered to do the Final Assessment upon completion of the class course.

Learning Resources section overview

In the Learning Resources section, you can find all the activities and tasks for your lessons.

We have different types of learning resources here. The activities are divided into three major types Worksheets, Games, and Videos. All of them are aligned with the Common Core Standards. A team of certified US teachers with years of classroom experience rigorously revise and monitor all the content available in the app.

There is also a search engine that allows you to search for activities by name or standard, and a handy filter to the learning resources by grade and subject.

Working with Learning Resources

In the Learning Resources section follow these steps:

1 Choose the activity and click View. Here you see the grade, the subject and the description of the activity.

How to add activities to Favorites

In the Learning Resources section follow these steps:

1 Click the icon and the activity will be saved to your Favorites. The activity will be highlighted in the general list of activities so you can find it easily.

2 To look through your Favorites list click the icon in the upper right corner.

To remove the activity from Favorites click the star icon on the activity again.

Working with Reports

Kids Academy Reports section overview

The Reports section gives you stats and insights into your students’ performance. You can analyze the data on two major levels: Class or individual Student. You will see the following metrics across the reports:

Time spent - how much time was spent on a class, lesson or activity by the student(s).

Completion rate - how far the student(s) have progressed on a scale from 0 to 100%.

Average score - the average score student(s) have achieved across all activities completed within the breakdown you’re viewing.

Average score for assessment - the average score the student has been awarded for all assessments within one or more curricula (depending on where you’re viewing it).

In the Classes tab, you can see aggregated stats for all the students in a class - the average score, the average completion rate and the time spent on activities. You can sort reports by grades and search for classes.

In the Students tab, you can analyze the performance of individual students.

If you click View next to a student name, you will see a more detailed breakdown of their progress over time.

Making sense of Classes report

In the Reports section follow these steps:

Click View next to a class to look through the report for it.

In the Overview tab, you can see diagrams presenting the average completion rate, the average score and the average score for assessments. Use the calendar to gather information for a certain period. You can also use the filter to see reports for certain grades.

Time spent - how much time has been cumulatively spent by students on activities in this class.

Completion rate - how far the students have progressed on a scale from 0 to 100%.

Average score for class - the average score your students have achieved across all the activities they completed in this class.

Average score for assessment - average score the students have been awarded for all assessments in the class.

In the Units tab, you can see data structured in accordance with the curriculum for the class.

Click the icon to check statistics in detail for chapters and lessons: the average score, the average completion rate, time spent, the assessment, and the average score for the assessment.

Making sense of Students report

In the Reports section follow these steps:

1 Go to the Students tab.

2 Click View to look through the report for the chosen student.

In the Overview tab, you see diagrams of assigned classes, total time spent, the average completion rate, the student’s average score for classes and assessments. You can also choose the period for which you want to see the statistics using the calendar and sort data by classes.

Time spent - how much time the student has spent on activities in the class(es) selected by the report filter.

Completion rate - how far the student has progressed on a scale from 0 to 100%.

Average score for class - the average score your students have achieved across all the completed activities.

Average score for assessment - average score the student has been awarded for all assessments in the selected class(es).

In the Classes tab, you see the classes the student attends and curriculum assigned to these classes.

The data are structured in accordance with the assigned curriculum. Click the icon to check the statistics in detail from unit to lesson: the average score, the average completion rate, time spent, the assessment and the average score for the assessment.

How to Import data from your School Information System (SIS)

For district administrators

Import feature allows you to automatically add large amounts of data (e.g. information about students, teachers, school) to your Kids Academy account. Please note that you have to be either School or District Administrator to be able to use that feature.

In the School section of your Kids Academy account follow these steps:

1. Go into Upload Data section.

2. You will see 5 sections there:

District Admin CSV - allows you to add District Administrators.

Schools CSV - allows you to add Schools under your district account.

School Admin CSV - allows you to add School Administrators.

Students CSV - allows you to add Students to schools in your district.

Teachers CSV - allows you to add Teachers to schools in your districts.

Upload your School CSV first since it’s used for further data mapping, such as associating students and teachers with schools.

3. Wait until the upload is complete:

Once done, the text underlined with red would change to your last upload date.

4. Repeat steps 2 and 3 for all other sections.

Note: you may upload multiple CSV’s at once as long as Schools CSV is among them.

Click here to learn how to correctly format your CSV

For school administrators

Import feature allows you to automatically add large amounts of data (e.g. information about students, teachers, school) to your Kids Academy account. Please note that you have to be either School or District Administrator to be able to use that feature.

In the School section follow these steps:

1. Go into Upload Data section.

2. You will see 2 sections there:

Students CSV - allows you to add Students.

Teachers CSV - allows you to add Teachers.

Upload your CSV’s to corresponding sections by pressing Choose File.

3. Wait until the upload is complete:

Once done, the text underlined with red would change to your last upload date.

Click here to learn how to correctly format your CSV

Formatting your CSV

It’s very important that your CSV is formatted correctly and adheres to these technical requirements:

Format: .csv only.

Size: up to 5 MB.

You can format your CSV as an Excel Table or as a text document. In case of the latter the entries should be divided by commas only.

District Admin CSV file example

This file has to contain the following entries:

  • staff_id - user’s unique identification number
  • admin_email
  • first_name
  • last_name


School CSV file example

This file has to contain the following entries:

  • school_id - school unique identification number
  • school_name


School Admins CSV file example

This file has to contain the following entries:

  • school_id - school unique identification number
  • staff_id - user’s unique identification number
  • admin_email
  • first_name
  • last_name


Teachers CSV file example

This file has to contain the following entries:

  • school_id - school unique identification number
  • teacher_id - teacher’s unique identification number
  • teacher_email
  • first_name
  • last_name


Students CSV file example

This file has to contain the following entries:

  • school_id - school unique identification number
  • student_id - student’s unique identification number
  • grade
  • first_name
  • last_name


Note: all the unique identification numbers (ID’s) can be taken from your local SIS. Should you require assistance with formatting your CSV please contact our Support team.

Errors

Sometimes after importing your data you may see that some errors have occurred:

This may happen due to various reasons, for instance, if your students are higher than Grade 3. Please note that not all errors are crucial and you can always see where exactly they have occurred by pressing See Details next to the number of errors:

Pressing See details next to the section name would allow you to check which exact errors have occurred:

Pressing Download report will comprise that data into a text file that you may then share with your IT Department or send to Kids Academy Support (if required).

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